To start live transcription in a meeting, click the three-dot More actions icon at the upper right of the meeting window, and from the menu that opens, click Start transcription. The complete transcript is available after the meeting is over for invitees who missed the meeting or participants who want to review what was said. And anyone who arrives late to a meeting or is momentarily distracted can quickly catch up by scrolling back through the Transcript sidebar. Live transcriptions can help those who can’t hear well or who are not completely fluent in the language being spoken in the meeting. MicrosoftĪ live meeting transcript can help participants keep up with everything that’s been said in a meeting. A newer live transcription capability combines those two features, offering a Transcript sidebar that shows everything that’s been said in a meeting, complete with speaker attribution. Another useful longtime feature is AI-driven text captioning that shows what meeting participants are saying in real time. Teams has long offered text transcripts of recorded meetings after the meetings are over. If it isn’t listed anywhere along the top of your chat, then click the + icon and follow the same steps above for adding a whiteboard to a channel. (Or you may need to click More to open a small menu that lists Whiteboard on it.) If Whiteboard is listed as a tab, click it to launch the Whiteboard app in the chat. Whiteboard may already be listed as a tab along the top of the chat window. Click the Save button on the lower right, and your new whiteboard will be added to this channel. Another pane will open where you type in a name for the whiteboard. On the “Add a tab” pane that opens, click the Whiteboard icon. (It can be useful to work on a whiteboard before or after a meeting.) Open the channel and click the + icon at the top of the channel. Outside of a meeting, you can add the Whiteboard app to any of your Teams channels. On the panel that opens, click Microsoft Whiteboard. To launch the Whiteboard app while in a meeting: At the upper right of the meeting window, click the Share content (up arrow) icon. The Microsoft Whiteboard has an overhauled interface and new capabilities. The recently revamped version of this app adds a host of improvements including more than 40 new templates, the ability to insert images and documents, reaction icons, and numerous inking tool enhancements. Team members can add text, images, diagrams, notes, sketches, and more to a board.
Teams has long integrated with Microsoft’s Whiteboard app so that meeting participants can collaborate on a shared virtual whiteboard in real time. For details, see Microsoft's support page on setting up and managing breakout rooms. This will open a panel where you can create one or more breakout rooms and either manually assign people in the meeting to them or have the assignments made automatically.Īlternatively, you can set up breakout rooms before a meeting by opening the meeting invite in Teams and selecting Breakout rooms > Create rooms.īreakout room managers can also rename breakout rooms, set time limits for breakout sessions, enter and leave various breakout rooms, send announcements to breakout rooms, and more. During a meeting, you can access this feature by clicking the Breakout rooms icon (a smaller square on top of a larger square) at the upper right of the meeting window. To set up breakout rooms, you must be a meeting organizer or a presenter with breakout room manager privileges. Microsoftīreakout rooms enable small-group discussions apart from a larger Teams meeting. In another scenario, you could put all meeting participants into breakout rooms to facilitate small-group discussions before bringing everybody back to the main meeting. Go back to your browser and uncheck Autogenerate a caption file.Ĭlick Upload a caption file, click Select file, find your VTT caption file, then click OK.If you have a small team that needs to speak and present in a meeting, they could benefit from prepping and conferring with each other in a separate breakout room while the main meeting is taking place. Under Options, go to Captions and click Download file.ĭownload the VTT caption file, make whatever changes you need to it, and save it to your computer. On the Microsoft Stream portal, click > Edit. In Teams, go to the meeting recording in the chat history and click More options > Open in Microsoft Stream. The recording owner (the person who started the recording) can edit the closed caption transcript after the recording has been uploaded to Microsoft Stream. If your organization is still using Microsoft Stream to store meeting recordings: However, you will still be able to delete a recording. If your Teams org has already chosen to save recordings to OneDrive and SharePoint , this option will not yet be available. Transcript editing is only available for recordings that were saved in Microsoft Stream.